Built for embroidery professionals

Manage Designs.
Send Proofs. Run Your Shop.

StitchVault is the all-in-one design management platform built specifically for embroidery businesses. Organize files, track thread colors, send client proofs, and collaborate with your team — all from one place.

Start Free See Features
6+
File formats supported
100%
Browser-based, no installs
Free
Plan available forever
StitchVault embroidery design management dashboard showing design library with stitch counts, thread colors, and proof status
🔒
Secure cloud storage
⚡
Real-time collaboration
📷
In-browser DST viewer
📧
Built-in email proofs
Features

Everything your embroidery shop needs

From file management to client approval, StitchVault handles the workflow so you can focus on stitching.

📁

Design Library

Upload and organize your embroidery files with folders, color-coded categories, and tags. Search by name, dimension, stitch count, or any combination of filters.

🎨

Thread Color Management

Import your thread catalog via CSV. Auto-assign thread colors by stop number. See color swatches on every design, share link, and proof page.

👁

In-Browser DST Viewer

View DST stitch paths interactively right in the browser. No desktop software needed. Works on share links and proof pages too.

✅

Client Proof Approval

Send proof links to clients for review. They can comment, suggest thread changes, upload references, and approve or reject — no login required.

👥

Team Collaboration

Invite your team with role-based access: Viewer, Editor, or Admin. Share one design library across your whole shop.

🔍

Smart Search

Type “4x3” to find designs by dimension. Filter by stitch count, color count, file size, and upload date. Find any design in seconds.

🔗

Shareable Links

Generate a public link for any design. Clients and partners can view details, thread colors, and download files — no account needed.

☁️

Dropbox Integration

Connect your Dropbox account for secure file storage. Your designs live in your own cloud — StitchVault just organizes them.

📈

Design Intelligence

Automatically extracts stitch count, color stops, dimensions, and estimated sew time from DST, PES, and VP3 files on upload.

How It Works

Up and running in minutes

No complicated setup. No lengthy onboarding. Just sign up and start organizing.

1

Create your workspace

Sign up free, name your workspace, and connect your Dropbox in one step.

2

Upload your designs

Drag and drop DST, PES, VP3, and art files. Metadata is extracted automatically.

3

Organize & tag

Sort into folders, assign categories and tags. Find anything with smart search.

4

Share & proof

Send proof links to clients or share designs publicly. Track approvals in real time.

Client Proofs

Stop chasing approvals over email

StitchVault's built-in proof system replaces messy email threads with a clean, trackable workflow. Clients get a branded proof page. You get a complete audit trail.

  • ✓ One-click proof creation from any design
  • ✓ Clients view, comment, and approve without an account
  • ✓ Thread color change suggestions by stop number
  • ✓ Version tracking across revisions
  • ✓ Real-time notifications when clients take action
  • ✓ Set expiry dates on proof links
  • ✓ Full audit log of every proof interaction
Try Proofs Free
📤
Send proof to clientClient receives email with a secure link
👀
Client reviews designViews stitch preview, thread colors, file details
💬
Feedback & suggestionsComments, color changes, reference uploads
✅
Approve or request changesOne click to approve. Revision tracking built in.
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You get notified instantlyIn-app and email alerts for every action
Compatibility

Works with the formats you already use

Native parsing for major embroidery formats. Automatic stitch data extraction. No conversion needed.

.DST (Tajima)
.PES (Brother)
.VP3 (Husqvarna)
.PNG
.SVG
.PDF
Pricing

Simple, transparent pricing

Start free. Upgrade when you're ready. No hidden fees, no contracts.

Free

$0/mo

Try it out, no card required

  • ✓ 1 user
  • ✓ 10 designs
  • ✓ 1 active proof
  • ✓ All file formats
  • ✓ Share links
Get Started

Starter

$9/mo

For solo embroiderers

  • ✓ 1 user
  • ✓ 100 designs
  • ✓ 5 active proofs
  • ✓ Thread catalog
  • ✓ Dropbox sync
Choose Starter
Most Popular

Pro

$25/mo

For small shops & teams

  • ✓ 5 users
  • ✓ 1,000 designs
  • ✓ 25 active proofs
  • ✓ Team roles
  • ✓ Priority support
Choose Pro

Premium

$50/mo

For large operations

  • ✓ Unlimited users
  • ✓ Unlimited designs
  • ✓ Unlimited proofs
  • ✓ Custom branding
  • ✓ Dedicated support
Choose Premium
FAQ

Frequently asked questions

Everything you need to know about StitchVault.

StitchVault natively reads and previews DST (Tajima), PES (Brother), and VP3 (Husqvarna) embroidery files. It automatically extracts stitch count, color stops, and dimensions. You can also upload PNG, SVG, PDF, JPG, and EMB files for art references.

Create a proof from any design. Your client receives an email with a secure link — no login required. They can view the design with thread colors, leave comments, suggest thread color changes by stop number, upload reference files, and approve or reject. You get real-time notifications and a complete audit log.

Yes. StitchVault supports team workspaces with three role levels: Viewer (browse and upload), Editor (modify and delete), and Admin (full control including inviting members). Everyone shares the same library, folders, and proof dashboard.

StitchVault integrates with Dropbox. You connect your own Dropbox account, choose a root folder, and all design files are stored there. Your files live in your own cloud storage — StitchVault organizes them but never locks you in.

Yes. The free plan includes 1 user, up to 10 designs, and 1 active proof with access to all core features. No credit card required. Upgrade whenever you need more capacity.

Absolutely. Generate a shareable link for any design with one click. Recipients can view the thumbnail, stitch details, thread colors, and download files — no account needed. You can set expiry dates for extra control.

Type “4x3” or “4 by 3” into the search bar and StitchVault finds designs matching those measurements (in inches) with a small tolerance. It checks both orientations, so a 3×4 design will also match.

No. StitchVault is 100% browser-based. Works on any modern browser on desktop, laptop, or tablet. The in-browser DST viewer lets you inspect stitch paths without embroidery software.

Yes. All plans are month-to-month with no contracts. Upgrade, downgrade, or cancel anytime from your account settings. You keep access through the end of your billing period.

Ready to organize your shop?

Join embroidery businesses already using StitchVault to manage designs, streamline proofs, and save hours every week.

Start Free Today