How does the client proof approval process work?

Create a proof from any design in your library. Your client receives an email with a secure link — no login required. They can view the design, see thread colors, leave comments, suggest color changes, upload reference files, and approve or reject the proof. You get notified of every action in real time.

Can my team use StitchVault together?

Yes. StitchVault supports team workspaces with role-based access control. Invite team members as Viewers, Editors, or Admins. Everyone shares the same design library, folders, and proof dashboard.

Can I share designs without sending a proof?

Absolutely. Generate a shareable link for any design. Recipients can view the design, stitch details, thread colors, and download files — all without logging in.

StitchVault — Embroidery Design Management & Client Proof Platform

Everything your embroidery shop needs

From file management to client approval, StitchVault handles the workflow so you can focus on stitching.

📁

Design Library

Upload and organize your embroidery files with folders, color-coded categories, and tags. Search by name, dimension, stitch count, or any combination of filters.

🎨

Thread Color Management

Import your thread catalog via CSV. Auto-assign thread colors by stop number. See color swatches on every design, share link, and proof page.

👁

In-Browser DST Viewer

View DST stitch paths interactively right in the browser. No desktop software needed. Works on share links and proof pages too.

✅

Client Proof Approval

Send proof links to clients for review. They can comment, suggest thread changes, upload references, and approve or reject — no login required.

👥

Team Collaboration

Invite your team with role-based access: Viewer, Editor, or Admin. Share one design library across your whole shop.

🔍

Smart Search

Type “4x3” to find designs by dimension. Filter by stitch count, color count, file size, and upload date. Find any design in seconds.

🔗

Shareable Links

Generate a public link for any design. Clients and partners can view details, thread colors, and download files — no account needed.

☁️

Dropbox Integration

Connect your Dropbox account for secure file storage. Your designs live in your own cloud — StitchVault just organizes them.

📈

Design Intelligence

Automatically extracts stitch count, color stops, dimensions, and estimated sew time from DST, PES, and VP3 files on upload.

Up and running in minutes

No complicated setup. No lengthy onboarding. Just sign up and start organizing.

Create your workspace

Upload your designs

Drag and drop DST, PES, VP3, and art files. Metadata is extracted automatically.

Organize & tag

Sort into folders, assign categories and tags. Find anything with smart search.

Share & proof

Send proof links to clients or share designs publicly. Track approvals in real time.

Stop chasing approvals over email

StitchVault's built-in proof system replaces messy email threads with a clean, trackable workflow. Clients get a branded proof page. You get a complete audit trail.

✓ One-click proof creation from any design

✓ Clients view, comment, and approve without an account

✓ Thread color change suggestions by stop number

✓ Version tracking across revisions

✓ Real-time notifications when clients take action

✓ Set expiry dates on proof links

✓ Full audit log of every proof interaction

Try Proofs Free

Simple, transparent pricing

Start free. Upgrade when you're ready. No hidden fees, no contracts.

Free

$0/mo

Try it out, no card required

✓ 1 user
✓ 10 designs
✓ 1 active proof
✓ All file formats
✓ Share links

Get Started

Starter

$9/mo

For solo embroiderers

✓ 1 user
✓ 100 designs
✓ 5 active proofs
✓ Thread catalog
✓ Dropbox sync

Choose Starter

Pro

$25/mo

For small shops & teams

✓ 5 users
✓ 1,000 designs
✓ 25 active proofs
✓ Team roles
✓ Priority support

Choose Pro

Premium

$50/mo

For large operations

✓ Unlimited users
✓ Unlimited designs
✓ Unlimited proofs
✓ Custom branding
✓ Dedicated support

Choose Premium

Frequently asked questions

Everything you need to know about StitchVault.

What embroidery file formats does StitchVault support? ▼

StitchVault natively reads and previews DST (Tajima), PES (Brother), and VP3 (Husqvarna) embroidery files. It automatically extracts stitch count, color stops, and dimensions from these formats. You can also upload PNG, SVG, PDF, JPG, and EMB files for art references and print-ready designs.

How does the client proof approval work? ▼

Create a proof from any design in your library. Your client receives an email with a secure link — no login or account required. They can view the design with thread colors, leave comments, suggest specific thread color changes by stop number, upload reference files, and approve or reject the proof. You get real-time notifications for every action and a complete audit log.

Can my whole team use StitchVault? ▼

Yes. StitchVault supports team workspaces with three role levels: Viewer (can browse and upload), Editor (can also delete and modify), and Admin (full control including inviting new members). Everyone shares the same design library, folders, tags, and proof dashboard. Team plans start at Pro (5 users) and Premium (unlimited).

Where are my files stored? ▼

StitchVault integrates with Dropbox for file storage. You connect your own Dropbox account, choose a root folder, and all design files are stored there. This means your files live in your own cloud storage — StitchVault organizes and manages them but never locks you in.

Is there a free plan? ▼

Yes. The free plan includes 1 user, up to 10 designs, and 1 active proof. It has access to all core features including the DST viewer, share links, and smart search. No credit card required. Upgrade to a paid plan whenever you need more capacity.

Can I share designs without sending a formal proof? ▼

Absolutely. Generate a shareable link for any design with one click. Recipients can view the design thumbnail, stitch details, thread color assignments, and download individual files or all files as a zip — all without creating an account. You can set expiry dates on share links for extra control.

What is the “dimension search” feature? ▼

When you type something like “4x3” or “4 by 3” into the search bar, StitchVault automatically detects it as a dimension query and finds designs that match those measurements (in inches) with a small tolerance. It checks both orientations, so a 3×4 design will also match. This is especially useful when a customer requests a specific size.

Do I need to install any software? ▼

No. StitchVault is 100% browser-based. There's nothing to download or install. It works on any modern browser on desktop, laptop, or tablet. The in-browser DST stitch viewer even lets you inspect stitch paths without needing embroidery software on your machine.

Can I cancel anytime? ▼

Yes. All plans are month-to-month with no contracts. You can upgrade, downgrade, or cancel at any time from your account settings. If you cancel, you'll retain access through the end of your billing period.

Manage Designs.
Send Proofs. Run Your Shop.